How to Reconcile a Credit Card in QuickBooks Online

Or, Let BasicLee Bookkeeping, LLC Handle It So You Don’t Have To

Reconciling your credit card in QuickBooks keeps your books accurate, your records audit-ready, and your stress levels low. But if you're tired of chasing down mismatches or second-guessing your numbers, BasicLee Bookkeeping, LLC can handle it for you—clean, simple, and done right.

If you're doing it yourself, here’s how to reconcile step by step:

✅ Before You Start:

Make sure you have:

• Your latest credit card statement

• The credit card account set up in QuickBooks

• All transactions entered or downloaded into QuickBooks

🔢 Step-by-Step Guide:

1. Open the Reconciliation Tool

• Go to Accounting > Reconcile in QuickBooks Online

• Choose your credit card account

• Click “Get started” if this is your first reconciliation

2. Enter Statement Details

• Plug in the statement ending balance and ending date

• Hit Start reconciling

3. Match Transactions

• Match each QuickBooks transaction to your credit card statement

• Click the checkbox beside each one as you verify it

💡 Tip: Sorting by amount or date makes this easier

4. Investigate Any Differences

• Missing transaction? Add it via + New > Expense

• Duplicate? Delete or exclude it

• Wrong date or amount? Click and edit it

📌 You’re aiming for a difference of $0.00

5. Finish It

Once everything’s matched and your difference is zero:

• Click Finish now

• QuickBooks will lock in that reconciliation for your records

📎 Bonus: Attach Your Statement

For clean records, upload a PDF of your credit card statement to the reconciliation or store it in QuickBooks attachments. Audit trail = secure.

🧼 Or Let BasicLee Bookkeeping Do It for You

If you’d rather not wrestle with transactions, errors, and mismatched dates, hand it off to a pro. At BasicLee Bookkeeping, LLC, we specialize in small business bookkeeping that’s simple, reliable, and stress-free.

We’ll keep your credit cards reconciled, your books clean, and your focus on running your business—not your numbers.

Ready to make bookkeeping one less thing to deal with? Let’s talk. Your first consultation is free.